Updated September 16, 2024
Roles and Responsibilities
Employees and unit staff are responsible for:
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Ensuring compliance with the Interim Policy on Domestic and International Remote Work SPG, work agreement, applicable laws, and unit policies and procedures.
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Employees are responsible for making any necessary adjustments for their personal information, income taxes, and benefits.
For “non-United States workers,” e.g., employees in H-1B, TN, E-3, or J-1 status, call the International Center at (734)-764-9310 to discuss immigration compliance.
I-9 Compliance
Federal law requires an I-9 for each person employed in the United States.
Address Changes
Employees need to review their "Current Local" address and edit if needed. To update the current address, go through Wolverine Access, and select Employee Self Service > Campus Personal Information > Addresses > Current Local.
Employees should update their address with TIAA and Fidelity Investments if they participate in any U-M retirement plans.
Benefits
Provider networks are the primary consideration with respect to off-campus benefit enrollment. Employees should select a health plan that will provide them with the desired level of coverage and provider network flexibility in their area.
Call the Shared Services Center Contact Center at (734) 615-2000 or send an email to [email protected] with specific questions.
Travel and/or Moving Expenses
Whenever employees request to but are not required to work from a non-University site, unless otherwise agreed the employee is responsible for all expenses related to remote work, including but not limited to commuting, travel and/or moving expenses. Employees should expect any reimbursement provided to be subject to personal income tax.
Whenever employees are required to establish a temporary residence at a remote work location for extended periods of time, they may be eligible for remote location compensation and/or reimbursement for transportation costs incurred.
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SPG: Remote Location Pay and Reimbursement of Dependent Relocation Costs
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SPG: Travel and Business Hosting Expense Policies and Procedures
Worker's Compensation and Liability
Consult Risk Management regarding coverage for potential losses or liability.
See the terms in the work agreement regarding provisions for a safe work environment and reporting requirements.
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If there is a work-related injury, fill out an injury report form.
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Risk Management will contact an insurance company in the state to manage the case.
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Risk Management will determine if worker’s compensation regulations applied should be based on employment in Michigan or outside of Michigan.
University Standard Practice Guide Applicability
The Standard Practice Guide is a compendium of the university's general operating policies and procedures. The policies that are contained in the SPG are approved by university leadership and typically apply to the entire institution.